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University Archives & Special Collections

Website for the Denison University Archives & Special Collections

University Archives: Collection Development Policy

  • Items published by the University 
    Example: The Denisonian, The Adytum yearbooks, catalogs, university histories, magazines, press releases
  • Records from administrative offices, academic departments, and functions of the University 
    Example: annual reports, administrative memos and letters, meeting minutes, committee reports, Board of Trustees materials
  • Items that document student life and organizations
    Example: The Bullsheet, photographs, student organization material, Greek material, posters for events on campus, class reunion materials
  • Personal papers, professional files, or manuscripts related to notable alumni, faculty, and administrators
    Example: The Papers of Hal Holbrook, The Papers of George Stibitz, The Papers of The Wallace Chessman
  • Materials related to the history of affiliated organizations, consortia, and institutions 
    Examples of these types of institutions: Granville Female Seminary, Granville Female Academy/College, Young Ladies Institute, Shephardson College, Doane Academy, and Granville Female Academy/College, the Five Colleges of Ohio, the Great Lakes College Association, and the Ohio Baptist Education Society
  • Biographical, bibliographical, or publicity materials related to notable or distinguished alumni, faculty, staff, and administrators
    Example: news articles, obituaries, awards, eulogies, speeches 


These archival materials are in a wide variety of formats and are unique, one of a kind, and original.  They are mostly papers, photographs, scrapbooks, and historic artifacts, but we also collect audio recordings, video recordings, digital files, microfilm, and more.  As long as the materials meet the criteria above, we will likely acept it regardless of format.

Final decisions on accepting materials will be at the discretion of the University Archivist & Special Collections Librarian.

  • Published books, magazines, and newspapers (not published by Denison)
  • Moldy or severely damaged items
  • Museum objects, fine art, and textiles directly unrelated to Denison
  • Student academic work that does not relate to the history of Denison
  • Duplicate items, including scanned or photocopied materials
  • Materials without a direct connection to Denison University or its affiliated organizations or institutions.


If you have an item that you aren't quite sure about, please feel free to contact the University Archivist & Special Collections Librarian to discuss it. 

Final decisions on accepting materials will be at the discretion of the University Archivist & Special Collections Librarian.

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Donating materials to University Archives

Interested in giving historical materials to be included in the Archives?  Here's what to expect:

  1. Take this quiz and see if your materials will fit with our collections.  It will help give you a starting point.  
  2. If the materials fit our collection development policy, please call or email and we'll talk about the materials in detail.
  3. We'll discuss access and use of the materials and special projects like digitization.
  4. I'll prepare a form called a Deed of Gift for you to sign that will describe the materials in full and explain that you are giving the materials to the University Archives.

Denison University Libraries, 400 West Loop, Granville, Ohio 43023
Phone: 740-587-6235, email:
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